BLH Technologies, Inc.
  • Rockville, MD, USA
  • Full Time

Executive Assistant

BLH Technologies, Inc., an award-winning company specializing in public health, communications, technology, and safety monitoring solutions for Federal and commercial clients, is seeking Executive Assistants to support our Federal clients on location. The Executive Assistants will be a responsible for providing administrative support to our client's Senior-level leadership in a fast-paced office environment.


  • Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel, outside activities, official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various f
  • Set up and format spreadsheets, gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for updates to programs, policies, and activit
  • Coordinate the printing and conversion of paper documents to electronic files and maintain administrative database
  • Compile data to create and maintain slides for prese
  • Maintain calendars, coordinate meetings, workshops and training courses for staff; schedule conference rooms for multiple staff.
  • Provide support with timekeeping dutie
  • Track, record and direct manuscripts to reviewers.
  • Note commitments made during executive level meetings and arrange for staff implementati
  • Arrange for staff members to represent organization at conferences and meetings, establish appointment priorities, and reschedule or refuse appointments or invitations if appropriate.
  • Read outgoing correspondence for executive level approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve concerns that might arise.
  • In the executive level's absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.
  • Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflic
  • Provide products/documents related to any/all work activities.


  • Bachelor's degree in Library Administration, Communications, Business administration or related discipline. Minimum seven (7) years of experience in a related fie
  • Knowledge of NIH NBS/Gelco travel system preferred.
  • Knowledge of NIH procurement proce
  • Experience with NIH timekeeping sy
  • Knowledge of Microsoft Office Suite (MS Word, Excel, Powerpoint, Outlook, Access).
  • Strong interpersonal/communications skills, both oral and w
  • Excellent analytical, organizational and time management skill
BLH Technologies, Inc.
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